A fiscal sponsorship agreement is a legal document that outlines the relationship between a non-profit organization (the fiscal sponsor) and a project or individual (the fiscally sponsored project) seeking financial support. The template serves as a foundation for creating a professional and legally sound agreement. This guide will delve into the key design elements that contribute to a professional and trustworthy fiscal sponsorship agreement template.
1. Clear and Concise Language
Fiscal Sponsor Agreement Template
Avoid Legal Jargon: While legal terms are necessary in some instances, excessive jargon can confuse and alienate readers. Use plain language whenever possible, explaining complex concepts in simple terms.
Define Key Terms: Clearly define any specialized terms or acronyms used in the agreement, especially those that may be unfamiliar to the parties involved.
Use Active Voice: Active voice makes the agreement more engaging and easier to understand than passive voice. For example, instead of writing “The funds will be disbursed by the fiscal sponsor,” write “The fiscal sponsor will disburse the funds.”
2. Consistent Formatting
Fonts: Choose a professional and legible font, such as Times New Roman, Arial, or Calibri. Avoid using decorative or overly ornate fonts that can make the document difficult to read.
Font Size: Use a consistent font size throughout the document. A standard font size of 12 points is generally recommended.
Line Spacing: Maintain consistent line spacing to improve readability. Double-spacing is often used for legal documents.
Margins: Use standard margins (e.g., 1 inch on all sides) to ensure adequate space for printing and binding.
3. Logical Organization
Clear Sections: Divide the agreement into clear and logical sections, such as:
Recitals: This section outlines the background and purpose of the agreement.
Definitions: This section defines key terms used in the agreement.
Grant of Authority: This section grants the fiscal sponsor authority to act on behalf of the fiscally sponsored project.
Financial Responsibilities: This section outlines the financial obligations of both parties.
Reporting Requirements: This section specifies the reporting requirements for the fiscally sponsored project.
Term and Termination: This section defines the duration of the agreement and outlines the conditions for termination.
Numbering and Headings: Use a consistent numbering system and headings to organize the agreement and make it easier to navigate.
4. Professional Appearance
Letterhead: Include a professional letterhead at the top of the document. The letterhead should contain the name of the fiscal sponsor, its contact information, and a logo if applicable.
Page Numbers: Number each page of the agreement to help with organization and reference.
Signatures: Provide a designated space for both parties to sign the agreement. Include a line for the date of signing.
5. Legal Review
Consult an Attorney: While this guide provides general guidelines, it is essential to consult with an attorney to ensure that the fiscal sponsorship agreement is legally sound and tailored to your specific needs. An attorney can help you address any legal complexities and protect the interests of both parties.
By following these design elements, you can create a fiscal sponsorship agreement template that is professional, informative, and legally sound. A well-designed template will enhance the credibility of your organization and foster trust between the fiscal sponsor and the fiscally sponsored project.
